How To Put Control On Outgoing Emails In Ms Outlook?

Those who have been using the Outlook app from Microsoft for ages know that the app doesn’t have control over when your messages go out. It is important to acknowledge that the Outlook app sends email immediately, which is not a good idea for many of the users. Through this article we will discuss why it is important to put control on Outgoing emails in MS Outlook and how can you do it. So without any further do let us begin to discuss the topic!

Why it is important to put control on the emails that are sent via Outlook?

There are many reasons not to send emails immediately, here are the few reasons:

  • If you allow the email to stay for a few more hours or minutes then it will give you the chance to review the content.
  • Some conversations go back and forth and sending emails without knowing the answers will not be professional
  • It slows down and avoids playing email tag.
  • It is very much easy to fire off the angry or rigid response in the middle of a triggered discussion, giving it some time will cool down the situation.

How to put control on the emails sent via the Outlook app?

There are ways to put control on the emails sent via the Outlook app, here are the ways that could help you:

  • You can disable the default: One of the easiest ways is to determine when the email goes out is to send it to yourself, but you need to disable it first:

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  1. Tap on the “File” tab and select the “Options” and then choose “Advanced” in the window.
  2. In the “Send and receive” section, tap on the “Send/ Receive” button.
  3. Uncheck the three options under the settings for Group that are labeled as the “All accounts” option.
  4. Select the individual groups, if they are highlighted.
  5. Tap on the “Close” button and then tap on the “OK” button.
  • Delay all the mails that that in. the outgoing queue: 
  1. Tap on the “File” tab and double tap on the “Manage Rules & Alerts” button.
  2. You can also choose the “Manage Rules & Alerts” dropdown in the “Move” group on the “Home” tab.
  3. Tap on the “New Rule” button.
  4. In the Start blank rule section, you need to select the “Apply rule on messages” option and tap on the “Next” button.
  5. In the wizard window, do not check any options the lower window will display the “Apply This Rule After I Send The Message”.
  6. Click on the “OK” button without changing anything, once outlook asks you to confirm the rule, then tap on the “Yes” button.
  7. Go to the next window, check the “Defer delivery by a number of minutes” section.
  8. Click on the number of minutes link and then enter the number of minutes and tap on the “OK” button.
  9. The link will now display the number of minutes you entered.
  10. Tap on the “Next” option.
  11. In the final window, give the rule a name and check the “Turn on this rule” option.
  12. Select the “Create this rule on all accounts”, if that’s what you want.
  13. Tap on the “Finish” button and then tap on the “OK” button when you are ready to create the rule.
  14. It is very much possible that you might decide to decline the delay.
  • Delay a single message: If you are thinking of disabling the automated messages then you can always delay the individual messages. Fortunately, the process is very much flexible, here are the steps that you need to follow:

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  1. Tap on the “Options” tab in the new message window.
  2. In the “More” options group, tap on the Delay Delivery option.
  3. Go to the Delivery options section, set the date and time outlook should send the message.
  4. Once you decide to send the message before the scheduled time, simply uncheck the “Do not deliver before” option.
  • Send an email after connecting: If being a user you leave messages in the “Inbox” when you exit the Outbox, Outlook that can send them when you launch it next, here are the steps that you need to consider:
  1. Tap on the “File” tab and then select the “Options” and then tap on the “Advanced” button.
  2. In the send and receive section, you need to check the “Send Immediately when connected” option.
  3. Tap on the “OK” option.

In a conclusive viewpoint: 

At the end of this topic, we hope that you are now clear with the set of instructions that are highlighted in this article. However, if you are still with the steps to be followed then you are recommended to visit the official website or visit the account for assistance and guidance from the customer support team of experts available.